AI Automation ROI Calculator

The Automation ROI Calculator is for a general manual process — data entry, follow-ups, reporting — and gives you an ROI% based on the cost of automating it. This calculator is specifically about AI-driven lead follow-up and qualification: it models how a conversion-rate lift from faster, more consistent AI response translates into additional monthly revenue, alongside labor savings.

That's my own planning assumption, not a cited study — in my experience building AI agents for lead handling, they typically take over around 70% of the manual hours spent per lead (initial response, qualification questions, basic follow-up), while a human still handles final conversations and edge cases. Adjust this for your own process.

Think about what changes with instant AI response: leads get engaged within seconds instead of hours, follow-up never gets missed, and qualifying questions happen consistently every time. If you don't have a confident number, start conservatively — a few percentage points above your current rate — and treat the result as a planning estimate, not a guarantee.

The average time an employee spends on a single lead across initial response, qualification, and follow-up — not just the first message. If this varies a lot by lead source, use a blended average across all your monthly leads.

No — it's calculated entirely from the conversion rates and customer value you enter, which are your own estimates. Actual results depend on your industry, lead quality, and how well the AI system is set up for your specific sales process. Message me your numbers and I'll tell you what's realistic.

Yes — this is exactly what I build using AI agents and automated WhatsApp and email follow-up connected to your CRM, so leads get an instant, consistent response instead of waiting on a person. Message me on WhatsApp with your numbers from the calculator above and I'll tell you what's realistic for your business.